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Time and Expense Solution

Managing business and travel expenses can be a hassle for administrators and staff, but with Nexonia Expenses, you’ll streamline your employee expense reporting process. With features like flexible approvals, customization to your corporate travel expense policy, and ERP integration, you’ll save time and money when managing expenses and speed up expense reimbursement for employees. Plus, our expense tracking apps for iPhone, Android, Windows Phone, and Blackberry 10 make it easy to submit and approve expenses from anywhere!

Out of Pocket Expenses Workflow

  • Capturing & Coding Reimbursable Expenses: The Client’s Employee will use the Nexonia mobile application to capture their expenses. Within the Nexonia Application the Employee will create an expense report for the appropriate time period and will create their reimbursable expenses by choosing the applicable fields such as: vendor, date, amount, category, and dimensions. The Employee will then take a picture of the receipt and then save.
  • Submitting Reimbursable Expenses for Manager Approval: After the Employee has created all of their reimbursable expense items for the particular time period, they click submit on their Nexonia mobile application. An expense summary report along with the attached receipts is then sent to the manager for approval. The manager has the option to approve the entire expense report, or individual expenses.
  • Overnight Sync: Nexonia automatically sync’s approved reimbursable expenses to Bill.com as a vendor Bill. The vendor bills are immediately available for research within Bill.com, and available for research within Intacct every 24 hours after Bill.com & Intacct system generated sync.